Office admin

Job Overview:

We are seeking an organized, proactive, and detail-oriented Office Administrator to assist with a range of office and administrative tasks. This role is responsible for supporting office operations, onboarding new employees, maintaining HR records, coordinating office supplies, and ensuring the management of domestic cleaning and functionality of the office.

Key Responsibilities:

• Assist with onboarding new employees, ensuring all necessary documents are completed, processed, and filed accurately. Ensure new hires have a smooth transition into the company.

• Maintain accurate and up-to-date employee records.

• Update the HR system with employee information, including new hires, role changes, and leavers in addition to tracking and updating employee records regarding holidays, sick leaves, and other forms of time off.

• Plan and coordinate office events, such as team-building activities, celebrations, or company-wide gatherings.

• Oversee procurement and inventory management of office supplies, including stationery, kitchen supplies, and other office essentials. Ensure the office is well-stocked and organized.

• Ensure that the local IT is prepared and set up for new employees before their start date in addition to the coordination of the return of IT equipment and deactivation of accounts for departing employees.

• Organize and coordinate training sessions for employees, including scheduling, communication, and resource preparation.

• Maintain accurate records of training activities, including attendance, completion, and certifications.

• Serve as the first point of contact for visitors and callers, ensuring a professional and friendly office atmosphere.

• Assist in scheduling and organizing meetings, including arranging meeting rooms, preparing necessary materials, and organizing refreshments.

• Ensure all records, including employee documents, training activities, and leave forms, are kept confidential and in compliance with company policies and legal requirements.

Qualifications:

High school diploma or equivalent required; associate’s degree or some college coursework in Administration, or a related field preferred. Previous office or administrative experience

Skills:

• Strong organizational skills and attention to detail

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR management systems.

• Ability to handle confidential information with discretion

• Ability to multitask and prioritize effectively

• Fluency both written and spoken English and Greek

• Professional, positive, and proactive attitude.

• Ability to work independently and as part of a team.

• Strong problem-solving skills and attention to detail.

• Eagerness to learn and adapt in a fast-paced environment.

• Additional Information:

• Work Hours: Full-time, 9:00 AM - 6:00 PM